How to Avoid Falling for Phishing Emails: 6 Tips From Our Cybersecurity Pro

Email is the number one channel scammers use to trick consumers, and it gets phishier during the holidays. If you’re shopping online, here’s how to stay safe – and the first thing to do if you click a phishing link. 

As the holidays draw near, the hustle and excitement aren’t the only things ramping up. Phishing scams peak between September and November, when inboxes overflow with shopping and travel confirmations, charity requests, and marketing emails. 

The consequences can be severe:

  • In 2023, Americans lost $10 billion to fraud, a 14% jump from the previous year, according to the Federal Trade Commission (FTC)
  • One in four people reported losing money to scams, with a median loss of $500 per person. 
  • Shopping fraud and impostor schemes were the most common frauds, and many were carried out through phishing emails. 
  • Email remains the primary contact channel for cyberattacks. 
  • 40% of consumers check email looking for brand discounts, which makes them more susceptible to phishing during the holidays. 

But don’t panic. According to Vlad Cristescu, Head of Cybersecurity at ZeroBounce, there are steps you can take to protect yourself – even if you already clicked on a malicious link. With October being Cybersecurity Awareness Month, it’s a good time to brush up on these precautions and stay alert. 

The holiday season is scammer season

“The holidays are prime time for scammers to strike,” Cristescu explains. “People are shopping like crazy, donating to causes, and spending more time online than usual. Scammers know we’re feeling generous and maybe a little rushed, so they take advantage of that.”

The psychology behind it is simple: we’re distracted. “We’re all looking for last-minute deals, eager to get things done quickly, and that’s when we let our guard down. When you’re juggling a bunch of things, it’s easy to miss those little signs that something’s off.” And that’s exactly what scammers count on.

Top 3 phishing scams to watch out for

There are many types of scams that could land in your inbox, but according to Cristescu, three types stand out during the holidays:

1. Account log-in scams: “You’ll see emails that claim something’s wrong with your account and urge you to log in to fix it. These can be convincing, but they’re just fake pages set up to steal your username and password.”

2. Fake shipping notifications: “With everyone ordering gifts, scammers send emails that look like they’re from Amazon, FedEx, or other big companies. They know you’re waiting for packages, so they trick you into clicking to ‘track your order’ or ‘fix a delivery issue’ — but they’re really just after your passwords.”

3. Bogus eCommerce or “too good to be true” deals: “These phishing emails often impersonate major retailers or brands. They can lead you to fake websites where you’re prompted to put in sensitive information like credit card details or login credentials.”

Last year, more than 1.2 million scams targeted Amazon alone, according to a Bolster AI study. To safeguard your business domain from spoofing attacks, it’s essential to implement email authentication protocols like DMARC, SPF, and DKIM. These measures help prevent hackers from breaching your domain and sending malicious emails on your behalf.

How to spot a phishing email 

Phishing emails can be sophisticated, “especially with AI making them look pretty legit,” Cristescu says. But the cybersecurity expert emphasizes that there are still a few tell-tale signs.

“A big one is when the email starts with something generic like ‘Dear Customer’ instead of using your name. Another red flag is if the message is trying to induce panic by telling you that your account will be locked or that you need to act fast.”

Here are a few more red flags to watch out for, according to Vlad Cristescu:

  1. Weird sender email addresses: Even if the email looks like it’s from a company you know, check the email address closely. Extra letters or random numbers are usually a giveaway.
  2. Strange attachments: If there’s a random file attached, especially something like a .zip or .exe, be careful. Most companies don’t send attachments unless you’re expecting them.
  3. Suspicious links: Before you click any link, hover over it and see where it’s really taking you. If the URL looks sketchy or doesn’t match the website it claims to be from, don’t click.
  4. Bad grammar or awkward wording: Phishing emails often have little spelling mistakes or just sound a bit off. If it feels weird, it may be a phishing decoy.
  5. Asking for personal info: No legitimate company will ask for sensitive info over email. If they do, that’s a big red flag.
  6. Too-good-to-be-true deals: If the email offers something that sounds way too good, it’s probably a scam trying to get you to click.

Already clicked on an email scam? Here’s the first thing you should do

If you’ve already clicked on a malicious link, “don’t freak out,” Cristescu says. “It happens to a lot of people.” But here’s what you should do immediately:

  • Disconnect from the internet: “Disconnecting from Wi-Fi or turning off your data can help stop any malware from spreading further.”
  • Run a malware scan: “After you’re offline, run a full malware or virus scan on your device to check if anything harmful got installed. It’s better to catch it before it can do more damage.”
  • Change your passwords: “If possible, use a different device that you know is safe to change the passwords on any accounts that might be affected. This helps avoid further compromise if the original device is infected. And if you’ve reused the same password on other accounts, change those too.”
  • Contact your bank or credit card company: “If you gave out any payment info, let your bank or credit card provider know right away. They can monitor any suspicious activity or freeze your account if necessary.”
  • Report the scam: “You should report the phishing email to your email provider, and you can also file a report with authorities like the FTC and FBI.”
  • Keep an eye on your accounts: “For a little while, be extra watchful of your bank, email, and social media accounts. Scammers don’t always act immediately, so staying alert can help you catch any issues before they get worse.”

The three months leading up to December account for 20% of all phishing scams for the entire year, according to Bolster AI research. As you rush to check off your holiday to-do list, remember to pause and double-check the emails you receive. “Before you click on a link, take just a few extra seconds to ensure no scam is slipping through,” Vlad Cristescu advises.

About Vlad Cristescu

Vlad Cristescu is the Head of Cybersecurity at ZeroBounce. He has more than 14 years of experience in his field and is passionate about demystifying technology and security for companies and individuals. Previously, Cristescu  provided cybersecurity consultancy services at one of the UKs’ largest cybersecurity distributors.

About ZeroBounce

ZeroBounce is an email validation, deliverability, and email-finding company that helps businesses improve their email marketing performance. A multiple Inc. 5000 honoree, ZeroBounce is the go-to choice for more than 350,000 customers worldwide. 

Ensuring military-grade security, ZeroBounce serves companies of all sizes, from solo business owners to Amazon, Coca-Cola, Disney, Netflix, and Sephora. 

In 2022, ZeroBounce founded Email Day (April 23), now an international holiday honoring email inventor Ray Tomlinson.

For more information, visit https://www.zerobounce.net/

***

How to Design a Webinar Invitation Email

How to Design a Webinar Invitation Email

How to Design a Webinar Invitation Email

To help you create an effective webinar invitation email, we asked seven industry experts, including CEOs, founders, and marketing strategists, for their top tips. From highlighting webinar benefits to emphasizing key details, discover the essential advice these professionals shared to make your invitation stand out and drive attendance.

  • Highlight Webinar Benefits
  • Focus on the Value Proposition
  • Engage with Interactive Questions
  • Incorporate Visual Elements
  • Craft a Catchy Subject Line
  • Personalize and Add Humor
  • Emphasize the Key Details 

Highlight Webinar Benefits

When crafting your webinar invitation email, it’s important to focus on the benefits that the webinar will provide to your target audience. Your email should clearly explain how participating in the webinar can help attendees solve their problems and achieve their goals. 

Highlight the key points you’ll be discussing during the webinar and why they are relevant to them. By emphasizing the ways in which your audience can benefit from tuning in, you will increase the likelihood that they will open and click on your webinar invitation email.

Marcos Isaias, Founder and CEO, Misaias

Focus on the Value Proposition

One critical tip for designing a webinar invitation email is to focus on the value proposition. Clearly articulate what attendees will gain from the webinar right at the beginning of the email. This could be learning a new skill, gaining insights into an industry trend, or understanding how to solve a pressing problem. 

Use powerful, compelling language and design elements to highlight this key takeaway, making it the centerpiece of your invitation. In addition to this, don’t forget to make the registration process as straightforward as possible. After all, a compelling invitation is only effective if it encourages easy action.

Kevin Hall, Marketing Operations, Webserv

Engage with Interactive Questions

Always use your webinar invitation emails to start a conversation with the subscribers. For example, you can ask them to submit questions to be included in the agenda. For Growth Chats, we use interactive forms inside emails to ask registrants about what they’d like to ask the guests and give those questions priority in the live Q&A.

Aquibur Rahman, CEO, Mailmodo

Incorporate Visual Elements

In my experience as a marketer, adding visuals greatly enhances the effectiveness of a webinar invitation email. The brain processes visuals 60,000 times faster than text, so images, infographics, and videos can quickly draw attention and effectively communicate your message. 

One instance that particularly stands out is when we designed an invitation for a client’s e-commerce seminar. We included a captivating, colorful infographic showing the growth of e-commerce over the years. It visually portrayed what the attendees would learn, hence sparking curiosity. 

The click-through rate for this email was significantly higher than our text-based versions. So, integrating visual elements not only piques interest but also bridges the gap between the recipient and the content.

Josh “Snow” Elizetxe, Founder, Customer Feedback

Craft a Catchy Subject Line

A good tip for a webinar invitation email is to write a catchy and relevant subject line. Your subject line should catch your recipients’ eye and make them curious about your webinar. 

Also, showing the value of attending your webinar should be one of the main motives. You can use different ways to make your subject line more interesting. Use questions, numbers, emojis, or names to make it more effective for the recipients. You’ll get more people to open your email and sign up for your webinar as a result. Just focus on the aspect one will notice at first glance.

Ilan Nass, Chief Revenue Officer, Taktical

Personalize and Add Humor

Want your webinar invitation email to stand out like a unicorn in a field of horses? Here’s a tip that’ll have attendees RSVPing faster than you can say “webinarlicious”! Personalization is key, my friend. No one wants to feel like they’re just another name on a long list. 

Address your recipients by name and use data points to make it extra special. For example, “Hey John, we noticed you’re a marketing whiz who loves all things SEO!” But wait, there’s more! Sprinkle some humor in there too. A witty subject line or a clever pun can make your email irresistible. 

Imagine this gem: “Unleash Your Webinar Superpowers! Join us for an hour of knowledge bombs and virtual high-fives!” So, remember: personalized, humorous, and packed with value. That’s the recipe for a webinar invitation email that gets RSVPs flying in like confetti.

Himanshu Sharma, CEO and Founder, Academy of Digital Marketing

Emphasize the Key Details First

Make sure the details come first. Put yourself in the shoes of your customer—If you’re getting an email about a webinar, the first thing you want to know is the date, the time, and the title. Everything else is bonus information that may help in swaying a decision. 

Use a headline font and brand colors to direct your customer’s eyes to the title. Add bolding to paragraph fonts to display the date prominently and unbold the font when presenting the time. Consider adding the name of the person presenting and their title if it is someone who holds prominence in the industry. This can be done by creating a custom header graphic or simply editing the email text to emphasize the details as described.

Lauren Murdock, Marketing Strategist, Raka Health

11 Best WordPress Design Tips For A Clean & Modern Website

Whether you like it or not, people will judge your company based on your website. In light of this, it’s important to have a clean, user-friendly webpage to attract clients. If you’re operating on WordPress, there are multiple options available to impart a modern feel to your website. 

In this piece, 11 small business leaders share the steps they took to breathe new life into their company sites.


Conduct Research

We recently just did an overhaul of our website. We started by researching large companies we look up to and see what type of content and style they’re currently using. Once we had a better understanding of current trends, our own user experience, and the ideal layout, we found a template and plug-ins that would drive conversions.

Megan Chiamos, Cannabis ERP Software 


Have Easily Identifiable Calls to Action and Negative Space for Easy Navigation

We are currently working to move our website to WordPress from a different platform because of its versatility. During the transition, we are working with a designer to ensure the best possible SEO performance with the new design. Two of the key components of our new site will be easily identifiable calls to action and negative space to help ensure easy navigation.

Pete Newstrom, Arrow Lift


Use Meaningful Images

Selecting images is a very important part of website design. For our adoption agency, the images we have chosen to select on our website are very reflective and respectful of the unplanned pregnancy our birth mothers face. Previously, our website was populated with photos of babies. Now, the hero images on our site are filled with images of the life situations birth mothers face: the initial positive pregnancy test; the discomfort of a pregnancy; wondering what the future holds; research; joy. By including these images, it is our hope that we can visually communicate to birth mothers that we understand what they are going through…and that we are here to help. 

Kenna Hamm, Texas Adoption Center


Simplify the Messaging

We have simplified and cleaned up the messaging. Ensure load times are fast and provided call to actions right at the top of the site. We also are telling people what happens to their information right up front using video so we can eliminate any fear. Finally, we are including video and virtual tours as much as possible.

Thomas Ahern, Embark Behavioral Health


Prioritize User Experience

Carefully think about the user experience and flow of information. Write enough but not too much — nobody likes to read the web. Make sure the design is clean, simple, and appealing.

DD Kullman, University of Phoenix


Keep it Fast and Efficient

I am in the process of a redesign. I was using a template that had a lot of custom css that just slowed the site down. Speed is one of the biggest ranking factors so I have switched to a lighter template with fewer plugins and a whole lot less custom CSS. Most of the fancy stuff I didn’t use anyhow. Simple, clean, easy to navigate, and fast is better than cool bells and whistles.

Eric Rutin, Rutin Marketing


Keep it Simple

Simplicity.  Easy, clean, and to the point without extra bells and whistles.  Use this style for a quick reference and then to start a real conversation about meeting your customer’s personal needs.  Every business and website has different needs.

Joe Harlan, JoeHarlan.net


Keep it Clean and Basic

My team and I are always updating our WordPress website. We keep it clean and basic. We want our customers to be able to easily flow through our website. 

Vanessa Molica, Eyelash Supplies Company


Use a Fresh Design and Real-Time Data

We have an expert and award-winning team that uses fresh design and real-time data to create brand awareness and help our services stand-out. We look at our site every day and it shows.

Cameron Robb, GPEC


Short, Choppy Copy Wins

One underrated aspect of a modern website is the copy. Short, choppy copy wins in today’s world. Say what you need to say in as few words as possible, as clearly as possible. For example, “We help ____ with ____ by ____”

Michael Norris, Youtech


Don’t Overcrowd the Pages

To adopt a clean, modern look, I do several things. One, I use a font that’s readable. I make sure that it’s big enough and that the color has high contrast against the background. Two, adding adequate space in between text and elements. If the page looks too squished, it looks outdated and messy. Three, use high-quality images to add visual interest.

Danielle Ganon, SEO Marketing Company